Microsoft 365 Purview Information Protection & Data Loss Prevention (Australia & New Zealand)

The problems that customers are facing

Problem 1

Problem: Organisations often face data breaches and unauthorised access to sensitive information, leading to financial losses and reputational damage.

Solution: To enhance data security, organisations should implement comprehensive data protection measures. This includes configuring and managing Data Loss Prevention (DLP) policies to prevent unauthorised sharing of sensitive data. Additionally, organisations should establish and enforce security measures and access controls to protect sensitive information, reducing the risk of data breaches

Problem 2

Problem: Non-compliance with regulatory requirements can result in hefty fines and legal repercussions. Many organisations struggle to keep up with ever-changing regulations and ensure that their data handling practices align with legal standards.

Solution: To improve compliance, organisations should set up and manage compliance policies effectively. This involves creating and maintaining Records of Processing Activities (ROPA) and Information Asset Registers (IAR) to ensure that data handling practices comply with regulatory requirements and organisational policies. Regular reviews and updates to these policies will help organisations stay aligned with legal standards and reduce the risk of non-compliance penalties.

Problem 3

Problem: Inefficient data management can lead to difficulties in locating and handling important information, causing delays in decision-making and operational inefficiencies.

Solution: To streamline data management, organisations should implement proper data classification and management practices. This includes using metadata, content types, and file plans to organise and classify records, making it easier to locate and manage important information. Additionally, leveraging AI-driven records management capabilities can improve operational efficiency and reduce administrative overhead. By ensuring that information is well-organised and easily retrievable, organisations can maintain smooth operations and make timely decisions.